3-1-2010

Wilmington Planning Board
Regular Meeting – 7 p.m.
March 1, 2010

Board members present: Bob Peters, Judi Gould, Marilyn Moncsko Bruce Huntington, Bert Yost, and Glen Gebel.

Public present: Randy Prestson, Steve Corvelli, Bill Skufca, Doug Stoner, Alan Oppenheim, Rarilee Conway, Kathleen Suozzo and Shirley Lawrence.

CALL TO ORDER at 7:03 pm by Chairman Bob Peters.

APPROVAL OF MINUTES
Minutes of the February 1, 2010 meeting were approved with motion made by Marilyn Moncsko seconded by Judi Gould; carried unanimously.

OLD BUSINESS
VFE VENTURES
· Preliminary approval was granted at the November 2, 2009 meeting. Based on our timeline Peter Coffrin has six months to complete his task. (May 2, 2010)
· Still outstanding is a letter or form from the State Department or other proper entity, that the HOA has been accepted and granted for use.
· An email was received stating that the letter from the State Department is about 2 months away.

WHITEFACE OVERLOOK-Alan Oppenheim.
*The APA is the lead agency.
*Preliminary approval was granted on July 6 and an extension was granted by the Wilmington Planning Board on January 4, 2010. Based on our timeline Alan Oppenheim has six months to complete his task. (July 4, 2010)
*Alan has APA approval
*The final set of drawings include everything and have been approved by the APA.
*Alan is asking this board for final site plan approval.
*There are a few engineering details that might have changed.
*The legal form of ownership has changed. The original application was for a town house complex and is now a condominium concept.
*Condos were recommended by the DOH due to an issue regarding the septic and the formation of a transportation corporation.
*The Inn at Whiteface has been included in the water district extension. No other neighbors wished to join in the water system.
*Discussion was held on if there was a need for a subdivision with townhouses. Bruce Huntington felt this board does not have jurisdiction for site plan review.
*Alan has been before the Zoning Board and received a variance and a conditional use permit.
*Bruce Huntington felt the change from townhouses to condos is a considerable change in the application. The property would be taxed considerably different.
*Alan expressed his wish to work with the town and also would like to move forward.
*There would be a condo association. It would be considered one lot with separate ownership of the 12 units but not the land. Each owner would have 1/12 interest in the association.
*Alan reviewed information that he had from Tim Smith.
*Alan questioned if this board is deemed to have jurisdiction, will they move forward with approval contingent upon an opinion from the town attorney.
*Bruce Huntington felt a substantial change should go back to a public hearing. Alan did not feel this was a substantial change.
*Bruce stated that taxes received for condos will be less. It was noted that the taxes were not the concern of this board.
February 1, 2010
Planning Board
Page 2

*Bert Yost reviewed definitions and feel this should be a subdivision.
*Alan noted that the only change is how the owners will take title.
*Bruce Huntington felt to act in the public interest, the public should get to have input on it.
*Motion presented by Bert Yost to grant final approval with the condition that the town attorney review and agree that this board has jurisdiction; seconded by Judi Gould.
Roll call vote: Marilyn Moncsko-yes; Judi Gould-yes; Bert Yost-yes; Glen Gebel-yes; Bob Peters-yes; Bruce Huntington abstained from voting because he is a neighbor within 500’ of the project.

WHITE PINES
*DOUG STONER-100 ACRE SUBDIVISION ON JUNIPER HILL.
*Doug has had an informal meeting with the APA and DOH and feels he will be able to file an application soon.
*Doug has adopted all the previous recommendations by the board.
*Doug would like a mutual driveway off the cul-de-sac (3 off one and 2 off the other)
*Kathy reviewed the plans in regards to stormwater including rain gardens and grass swale waterways with the board.
*The turn-around area for emergency vehicles was reviewed.
*Perk tests as well as soil tests have been done.

NEW BUSINESS
*First Columbia had a public hearing on February 17th.
*The ZBA is holding a special meeting on March 10th.

DISCUSSION
*APA Local Government Day will be March 23rd & 24th .
*New forms are available on the town web site.

CORRESPONDENCE
*Judy Gould gave update on the zoning laws committee progress.
*The Planning Board would have site plan review over all applications.
*There was a lengthy discussion on spot zoning and related item.

ADJOURNMENT- 8:45 p.m.

2-1-2010

Wilmington Planning Board
Regular Meeting – 7 p.m.
February 1, 2010

Board members present: Bob Peters, Judi Gould, Marilyn Moncsko Bruce Huntington, Bert Yost, and Glen Gebel.

Public present: Bob Guynup, Steve Corvelli, Bill Skufca and Shirley Lawrence.

CALL TO ORDER at 7:00 pm by Chairman Bob Peters.


OLD BUSINESS
VFE VENTURES
· Preliminary approval was granted at the November 2, 2009 meeting. Based on our timeline Peter Coffrin has six months to complete his task. (May 2, 2010)
· Still outstanding is a letter or form from the State Department or other proper entity, that the HOA has been accepted and granted for use.
·

WHITEFACE OVERLOOK-Alan Oppenheim.
*The APA is the lead agency.
*Preliminary approval was granted on July 6 and an extension was granted by the Wilmington Planning Board on January 4, 2010. Based on our timeline Alan Oppenheim has six months to complete his task. (July 4, 2010)
*Alan hopes to have his APA approval in time for the March meeting. He is on the APA agenda for Feb. 11 or 12.

WHITE PINES
*DOUG STONER-100 ACRE SUBDIVISION ON JUNIPER HILL.
*Presently Doug Stoner is having a meeting with the APA on Feb. 10 before he presents the application.

APPROVAL OF MINUTES
Minutes of the January 4, 2010 meeting were approved with motion made by Judi Gould, seconded by Marilyn Moncsko; carried unanimously.

NEW BUSINESS-Lighthouse Bakery-Conditional Use Permit-Kate Santerre.
*Wishes to operate the business formerly operated by John Levy at the Evening Hatch.
*Septic system is new.
*Will be leasing from Jan Betters.
*She has a permit from Agriculture & Markets.
*There were no issues by this board.

DISCUSSION-AES REVIEW OF THE BOWMAN LANE PROJECT.
*Review #3-Page 9 Items 1,2,5,7 & 8 are the items that the Planning Board will be responsible for.
*February 2nd. There will be a walk through of the property with someone present representing First Columbia.
*There was discussion on the Land Use Code and multiple family dwellings.
*There was concern over setting a precedence.
*Referral has not been received from the ZBA for the First Columbia application.
*The zoning board should clarify with the town attorney his opinion of the density and referral process to the Planning Board.
*The Land Use Code is so unclear, it is hard to understand.
*Bruce Huntington would like a special meeting with the boards and the attorney. Bob Guynup stated that he has a letter of opinion from the attorney.
*Bert Yost suggests to the Zoning Board that they adhere to strict enforcement of the Land Use Code allowing 16 units.
*Judi Gould feels the setting of a precedence (going from 16 allowed units to 27) should be considered.
*Bob Peters suggested the zoning board have legal counsel advise on their opinion.

CORRESPONDENCE
*Zoning laws committee is in progress.

ADJOURNMENT- 8:38 p.m.

1-4-10

Wilmington Planning Board
Regular Meeting – 7 p.m.
January 4, 2010

Board members present: Bob Peters, Judi Gould, Marilyn Moncsko Bruce Huntington, Bert Yost, Glen Gebel and Ginny Crispell.

Public present: Bob Guynup, Steve Corvelli, Randy Preston, Bill Skufca, Barbara & Doug Stoner, Kathleen and Tom Suozzo and Shirley Lawrence.

CALL TO ORDER at 7:03 pm by Chairman Bob Peters.

APPROVAL OF MINUTES
Minutes of the December 7, 2009 meeting were approved with motion made by Judi Gould, seconded by Bert Yost; carried unanimously.

OLD BUSINESS
VFE VENTURES
· Preliminary approval was granted at the November 2, 2009 meeting. Based on our timeline Peter Coffrin has six months to complete his task. (May 2, 2010)
· Still outstanding is a letter or form from the State Department or other proper entity, that the HOA has been accepted and granted for use.
·

WHITEFACE OVERLOOK-Alan Oppenheim.
*The APA is the lead agency.
*Preliminary approval was granted on July 6, 2009 by the Planning Board.
*Alan Oppenheim has submitted a letter requesting a 6 month extension. A motion was presented by Bert Yost to approve a six month extension; seconded by Judi Gould; carried unanimously.
*Alan hopes to have his APA approval in time for the March meeting.
*Bob Guynup stated that he has a notice of completed application from the APA.

NEW BUSINESS
DOUG STONER-100 ACRE SUBDIVISION ON JUNIPER HILL.
*The subdivision will be called White Pines.
*Doug Stoner reviewed the plans with the board.
*The road is now in better condition.
*He decreased the number of lots from 9 to 8 from his previous application.
*He plans to dedicate the road to the town.
*Perk tests and test holes have been done on each site.
*The lay out of the road has been changed to make it much flatter.
*No retention ponds are required. Storm water management plans will handle a 100 year storm.
*Kathy Suozzo, Doug’s engineer, made comments on the plans.
*In regards to the road plan, water will be circulated back into the ground where it originates.
*There will be no retention pond behind Congedo’s.
*The board will require approval from the Highway Superintendent.
*There will be no HOA.
*Doug will retain 85.86 acres with no intention to build on it.
*Utilities will be underground.
*Will be going back through the DOH regarding wells.
*There are no plans at this time for setting aside recreational property.
*He is not planning on cutting in drives for sites.
*Do not plan on building the houses on the sites.
*The board needs to know where the driveway cuts will be on the final plans.
*The property is mostly low intensity use.
*Driveways need to be 12’ and maintained for emergency vehicle access.
*Discussion was held on the need for outside advice from an engineer. APA will be the lead agency.
*The Stormwater Manangement Plan will be the main concern.
*Bill Skufca recommended larger stones for the ditches. Culverts will be 18”.

DISCUSSION
NONE

CORRESPONDENCE
*Zoning laws committee is in progress. The next meeting will be January 13, 2010 to discuss signs.

ADJOURNMENT- 7:56 p.m.

12-7-09

Wilmington Planning Board
Regular Meeting – 7 p.m.
December 7, 2009

Board members present: Bob Peters, Judi Gould, Bruce Huntington, Bert Yost, Glen Gebel and Ginny Crispell.

Public present: Bob Guynup, Darrell Austen, Steve Corvelli, and Shirley Lawrence.

CALL TO ORDER at 7:02 pm by Chairman Bob Peters. Glen Gebel will be a voting member.

APPROVAL OF MINUTES
Minutes of the November 2, 2009 meeting were approved with one correction (under the Whiteface Overlook item it was Bob Guynup that had the plans; not Bob Peters) with a motion made by Bert Yost, seconded by Glenn Gebel; carried unanimously.

OLD BUSINESS
VFE VENTURES
* No new information

WHITEFACE OVERLOOK-Alan Oppenheim.
*No new information.

NEW BUSINESS
VARIANCE APPLICATION FOR RELIEF FROM 150’ SETBACK REQUIREMENT IN A SCENIC CORRIDOR. Bruce Huntington excused himself from discussion because he is a neighbor.
*The board’s recommendation is that no porch be built on the backside of the building and the suggestion that the setback be 128’ to allow a little extra room from the adjoining neighbors.


CONDITIONAL USE PERMIT-BARBARA MULVEY-TIMBER HARVEST BY DEBORAH BOYCE.
*Logging has been started but will be kept under 25 acres. There are no issues.

SITE PLAN REVIEW #2 BY AES FOR FIRST COLUMBIA AND THE BOWMAN LANE DEVELOPMENT.
*The developers are willing to comply with all issues.
*The application has not been determined complete yet.

DISCUSSION
*Additions to the subdivision check list were discussed.

CORRESPONDENCE
*Zoning laws committee is in progress. Steve Corvelli gave a short update.
*APA local government day is March 23 & 24th.

ADJOURNMENT- 7:33 p.m.

11-2-09

Wilmington Planning Board
Regular Meeting – 7 p.m.
November 2, 2009

Board members present: Bob Peters, Bruce Huntington, Bert Yost, Glen Gebel and Marilyn Moncsko

Public present: Bob Guynup, Peter Coffrin, and Shirley Lawrence.

CALL TO ORDER at 7:02 pm by Chairman Bob Peters. Glen Gebel will be a voting member.

PUBLIC HEARING-2 LOT SUBDIVISION BY RICHARD O’CONNOR-Represented by Mr. Fortune.
*Owner will retain lot #3.
*NJ letter has been received from the APA.
*SEQR short form has been completed.
*Public hearing closed at 7:05 p.m.
*Final drawings to be submitted.

*Motion to grant preliminary approval presented by Bruce Huntington, seconded by Bert Yost; carried with all in favor, none opposed.

APPROVAL OF MINUTES
Minutes of the October 5, 2009 meeting were approved with a motion made by Marilyn Moncsko, seconded by Bert Yost; carried unanimously.

OLD BUSINESS
WHITEFACE OUTLOOK-North Sky Development-Jack Levitt.
*Bob Guynup will do a follow-up on the access path to the town park from the Levitt Subdivision.

NEW BUSINESS
VFE VENTURES-PETER COFFRIN
A list of seven items were reviewed as follows:
1. A letter of approval from the Highway Supt. Concerning the driveway cuts onto John Bliss Rd., the bridge details and the road construction details within the HOA.
This has been completed.
2. A letter of approval from the Fire Department stating that the road and bridge meets their standards for all emergency vehicles.
This has been completed. A letter is forthcoming.
3. A letter from the Army Corp of Engineers stating that all their concerns have been met for the stream crossing. We only have a letter for a temporary stream crossing.
This has been completed as of October 20th with a letter from John Connell as well as a phone call to him to verify the understanding of the letter.
4. A letter or form from the “State Department” or other proper entity, that the HOA has been accepted and granted for use.
Peter explained that once the attorney submits the document, it is approved and he will be
allowed to start selling lots. Nothing will be sent into the State until all the work is done on
the project. CO’s are not issued if there is a incomplete filing of the HOA.

5. An official letter of certification that both bridges meet the Town of Wilmington specifications of 25 tons.
This has been provided for on the “official drawings.”



6. Change the street name to “Ways” not “Lanes” on all forms.
This has been done.

*Motion was presented by Glen Gebel to grant preliminary approval which would become final when the document is filed and presented to the board, seconded by Bert Yost.

Discussion: Bruce Huntington felt there should be something to address future development as regards the roads.

Roll call vote: Bert Yost-yes; Marilyn Moncsko-yes; Glen Gebel-yes; Bob Peters-yes; Bruce Huntington-No.

WHITEFACE OVERLOOK-Alan Oppenheim.
*Bob Peters had a map plan for the water that Alan wanted him to sign. Bob will have AES review these.

NEW BUSINESS
*Tony Nickinello Conditional Use Permit for timber harvest by Northwood Forestry-The board has no issues.
*Richard Ruscica Conditional Use Permit for timber harvest by Northwood Forestry-The board has no issues.
*Susan Hockert Conditional Use Permit for new use of existing building. The board has no issues.
*First Columbia-Bob Guynup brought the board up-to-date on what happened at the meeting with AES last week.

DISCUSSION:
*A subdivision check list was distributed and discussion ensued on making it clear that on any subdivision at any time during the approval process the board may ask for an outside review at the applicant’s expense.

*Bob Peters gave an update on the zoning laws committee meeting submitted to him by Judy Gould.

OTHER NEW BUSINESS*2 lot subdivision by Jean Huntington. She wishes to divide one acre from an 80 acre parcel. It was felt that this would be an exempt subdivision.

ADJOURNMENT- 8:25 p.m.

10-5-09

Wilmington Planning Board
Regular Meeting – 7 p.m.
October 5, 2009

Board members present: Bob Peters, Judi Gould, Bruce Huntington, Bert Yost, Ginny Crispell, Glen Gebel and Marilyn Moncsko

Public present: Bob Guynup, Steve Corvelli, Bill Skufca, Peter Coffrin, Randy Preston and Shirley Lawrence.

CALL TO ORDER at 7:01 pm by Chairman Bob Peters.

Minutes of the September 14, 2009 meeting were approved with a motion made by Judi Gould, seconded by Bert Yost; carried unanimously.

OLD BUSINESS
WHITEFACE OUTLOOK-North Sky Development-Jack Levitt.
*The Wilmington Planning Board gave final approval on September 14, 2009. The mylar and paper drawings were all stamped all the necessary information was sent to the DOH. It was noted on each drawing that the approval was for Phase I only.

WFE Ventures
The following list of items needed was sent to Peter Coffrin on September 15th.
1. A letter of approval from the Highway Supt. Concerning the driveway cuts onto John Bliss Rd., the bridge details and the road construction details within the HOA. The Highway Supt. Stated that his only concern was 50’ from the centerline of the road He feels that if the town is asked to take over the road some time in the future the bridge and road questions should be addressed at that time.
*There is one obvious driveway cut and 2 that are marked.
*Judi Gould felt the biggest outstanding issue was the bridge load plan of 22 tons and the rules require 25 ton.
*Peter Coffrin stated that it was rated for 25 ton by Jeffords steel.
*The board agreed that this should be stated on the final plan.
*Bruce Huntington stated his wish to have the project reviewed by the town engineer. The board members agreed that if the plans were not going to match the letter from Jeffords that this might be a good idea.
*Peter agreed to have the plans redone. It is the August 10, 2009 drawings that need to be adjusted.

2. A letter of approval from the Fire Department stating that the road and bridge meets their standards for all emergency vehicles.
· This items still needs to be provided.

3. A letter from the Army Corp of Engineers stating that all their concerns have been met for the stream crossing. We only have a letter for a temporary stream crossing.
*The board has no letter at this time. Bob Guynup spoke to Mr. Connell and was informed that they have 45 days to issue a permit.

4. A letter or form from the State Department or other proper entity , that the HOA has been accepted and granted for use.
*Peter is still waiting for a document approving this item.

5. An official letter of certification that both bridges meet the Town of Wilmington Specifications of 25 tons. The Planning Board made special note of the weight of a 10 yard concrete truck of 40 tons and a certification as to the method to allow the extra weighted trucks to pass over these two bridges.
*This item was address with Item 1.


6. Change the street name to “Ways” not “Lanes” on all forms.
*This has been done.

7. Telephone Company questioned as to Pioneer, should be Frontier.
*There is no decision on phone service.

Richard O’Connor-2 lot subdivision on Whiteface Highway
*8+ acre parcel-wants to split in half.
*Has completed SEQR and negative declaration.
*Dick Sampson will be representing him. He will send a certified letter to the board approving Dick
as his representative.
*$100 application fee has been paid.
*Public hearing set for November 2nd.
*Richard O’Connor will notify the neighbors.

WHITEFACE OVERLOOK-Alan Oppenheim.

*APA is the lead agency.
*Town will supply the water with Whiteface Overlook providing a booster pump.
*Preliminary approval was granted on July 6, 2009 by the Wilmington Planning Board.
*No new information.


NEW BUSINESS
*First Columbia has made a presentation to the ZBA concerning the beach project.

CORRESPONDENCE
*Zoning Laws committee update by Judi Gould. Next meeting will be October 19th.
*North Country Stormwater conference will be held on October 15th. Must register by October 9th. Cost is $50.

ADJOURNMENT- 7:55 p.m.

9-14-09

Wilmington Planning Board
Regular Meeting – 7 p.m.
September 14, 2009

Board members present: Bob Peters, Judi Gould, Bruce Huntington, Bert Yost, Ginny Crispell, Glen Gebel and Marilyn Moncsko

Public present: Bob Guynup, Jack, Noreen and Bridget Levitt, Bob Marvin and Shirley Lawrence.

CALL TO ORDER at 7:01 pm by Chairman Bob Peters.

Minutes of the August 3, 2009 meeting were approved with a motion made by Marilyn Moncsko, seconded by Judi Gould; carried unanimously.

OLD BUSINESS
WHITEFACE OUTLOOK-North Sky Development-Jack Levitt.
*The board reviewed the punch list that was agreed upon at the August 3rd meeting.
*It was determined that all items on the punch list have been completed and that the town
board has approved everything that they are concerned about at the last board meeting.
*Bert Yost presented a motion to grant final approval on Phase 1 of the project; seconded by Marilyn Moncsko; roll call vote: Judi Gould-yes; Marilyn Moncsko-yes; Bert Yost-yes; Bruce Huntington-yes; Robert Peters-yes.

WHITEFACE OVERLOOK-Alan Oppenheim.

*APA is the lead agency.
*Town will supply the water with Whiteface Overlook providing a booster pump.
*Preliminary approval was granted on July 6, 2009 by the Wilmington Planning Board.
*No new information.

WFE VENTURES
*The board reviewed the final permit update received from Peter Coffrin.
*Bruce Huntington felt the project should have been reviewed by the town engineer.
*Bob Peters felt the only thing that was questionable were the bridges.
*Motion was presented by Judy Gould to table discussion on this project until the October meeting since there was no one present o answer questions; motion seconded by Marilyn Moncsko.
*Bob Guynup had concerns over the future of the 29 acres that is being retained by the owner.
*The following list of items still need to be presented to the board:
**A letter from the Highway Department that the driveways are acceptable.
**A letter from the Fire Department.
**A letter from the Department of Army.
**Dept. of State approval of the Homeowners Association. (needs to be filed and approved)
**Written certification that the bridges will hold 25 tons.
*The board felt it was a good idea to invite the Highway Supt. To the next meeting.

NEW BUSINESS
*Richard O’Connor-2 lot subdivision on Whiteface Memorial Highway.
**He wishes to have 2- 4.4 acre lots and retain approximately 73 acres.

CORRESPONDENCE
*Zoning Laws committee update.
*Judi Gould gave the board an update on the work being done on the Land Use Code.
*The next meeting is scheduled for September 22nd.

ADJOURNMENT- 8:55 p.m.